Development

Vision

"The Morobe Scholarship Program strives to empower Morobean students by providing seamless access to tertiary education through an innovative, online platform. We envision a future where all eligible students can effortlessly register, track, and manage their school fee assistance using their mobile phones, eliminating the inefficiencies of manual data collection and long waiting times. By embracing technology, we aim to enhance the scholarship experience, ensuring that every Morobean student has the opportunity to succeed, grow, and contribute to the development of our province and nation." 

Objective

"The objective of the Morobe Scholarship Program is to streamline and modernize the school fee assistance process for Morobean students by transitioning from manual, paper-based registration to an efficient, user-friendly online platform. Our goal is to simplify the application process, reduce waiting times, and minimize resource waste, enabling students to register for scholarships easily through their mobile phones. We aim to enhance accessibility, transparency, and overall experience, ensuring that all eligible Morobean students can pursue higher education with the financial support they need to succeed." 

Mission Statement

"The mission of the Morobe Scholarship Program is to provide accessible and equitable financial support for Morobean students pursuing tertiary education. We are committed to eliminating barriers to education by offering a streamlined, digital platform for scholarship registration. By leveraging technology, we aim to reduce paperwork, improve efficiency, and ensure that every eligible student can easily access the resources they need to succeed in their academic journey, ultimately contributing to the development and growth of Morobe Province."

Identifying Purpose

• Simplify the Registration Process: Transition from manual paper-based registration to a mobile-friendly online system, making it easier and faster for students to apply for scholarships.

• Reduce Resource Waste: Minimize the consumption of paper, ink, and other resources previously used for manual data collection, aligning with sustainable practices.

• Improve Efficiency: Eliminate long waiting times and queues by enabling students to register and track their applications from anywhere, at any time.

• Enhance Accessibility and Inclusivity: Ensure that all eligible Morobean students, regardless of location, have equal access to scholarship opportunities and can easily navigate the registration process.

• Support Educational Development: Contribute to the empowerment of Morobean youth by providing financial support for higher education, fostering academic success, and strengthening the future workforce of the province.

Project Scope and Objectives:

• Define the Project Scope: Transition the current manual scholarship application process into an efficient online system accessible via mobile phones.

• Establish Key Objectives:

  • Simplify and digitize the registration process.

  • Reduce paperwork, waiting times, and resource wastage.

  • Ensure a secure, user-friendly platform that provides real-time updates to students.

  • Improve the overall accessibility and transparency of the scholarship process.

Stakeholder Identification and Involvement:

• Primary Stakeholders: Morobe Provincial Government, Tertiary Institutions, Students, IT Development Team.

• Secondary Stakeholders: Parents/Guardians, Teachers, Community Leaders, Educational Institutions.

• Engage Stakeholders: Gather input from students and administrators on pain points and desired features, ensuring the platform addresses the needs of all involved parties.

Technology and Platform Development:

• Platform Design & Development:

  • Work with experienced developers to create a mobile-friendly, secure, and scalable platform.

  • Focus on usability, ensuring the platform is intuitive and accessible to all Morobean students, including those with limited technical skills.

• Testing: Conduct testing with a small group of students to ensure the platform is functioning well and is easy to navigate.

• Data Privacy & Security: Ensure the platform complies with data protection regulations, safeguarding students' personal information.

Resource Planning:

• Budget: Establish a budget for the platform's development, including costs for software, hardware, staffing, and maintenance.

• Human Resources: Identify the required skill sets (e.g., web developers, project managers, data analysts) and allocate team members accordingly.

• Infrastructure: Ensure sufficient internet bandwidth and mobile access across the province to support platform usage.

Implementation Timeline:

• Phase 1: Planning & Design (1 months):

  • Identify detailed project requirements.

  • Finalize the platform's design and user interface.

• Phase 2: Development (1-3 months):

  • Develop and integrate the core features (student registration, document upload, application tracking).

  • Integrate secure payment gateways (if necessary).

• Phase 3: Testing & Feedback (1 month):

  • Beta testing with selected students, teachers, and administrators.

  • Collect feedback and make necessary improvements.

• Phase 4: Launch & Promotion (1 month):

  • Officially launch the online platform.

  • Promote the platform to students through school networks, local media, and community outreach.

• Phase 5: Ongoing Support & Updates (Ongoing):

  • Provide customer support for students and institutions.

  • Regularly update the platform to improve features and fix bugs.

Training and Awareness:

• Student Awareness Campaign: Educate students about the new platform through schools, social media, and community meetings. Provide clear instructions on how to access and use the system.

• Training for Administrators: Conduct training for scholarship administrators, teachers, and support staff on how to manage and process applications via the online system.

Monitoring and Evaluation:

• Track System Performance: Monitor the platform for bugs, performance issues, or feedback from users.

• Evaluate Impact: Collect data on how the platform is improving efficiency, user satisfaction, and accessibility. Conduct surveys or focus groups with students and administrators to gather insights and identify areas for improvement.

Sustainability and Future Expansion:

• Maintenance Plan: Ensure ongoing technical support, platform updates, and periodic security audits.

• Scalability: Plan for future expansion, including the potential integration of additional features such as scholarship reporting, tracking of funds, or integration with other education systems.